When shopping for printers for small offices, it is important to check out the features and specifications very closely. This article includes our top 10 picks.
A printer that could do multiple tasks and different jobs would be an excellent choice for any small business. But while shopping for printers, it is vital to check their speed, ink capacity, good colour reproduction and good scanner. However, with the number of options available in the market these days, choosing the right printer for yourself can be tricky. But fret not! This article has you covered.
Here is a list of the best printers for small office use.
1. HP Ink Tank 419
Enjoy the ease of printing documents with the HP Ink Tank 419. It is an all-in-one printer suitable for printing, copying, and scanning. It has a transparent ink tank system that lets you see how much ink is left. It is compact and easy to use with USB connectivity and Wi-Fi direct.
Specifications
Product Dimensions: 31 x 52.5 x 15.8 cm; 4.67 Kilograms
Connectivity Type: Bluetooth and Wi-Fi
Brand: HP
Hardware Platform: Tablet, Smartphone
Printing Technology: Ink Tank
Maximum Printing Speed (Colour): 5 ppm
Maximum Printing Speed (Monochrome): 8 ppm
Pros
Cons
Unique tank system
A bit pricey
Good performance
Sturdy and durable design
2. Epson M1120 EcoTank
The Epson M1120 is the printer where efficiency meets the economy. The integrated ink tank design simplified the process of ink filing. Moreover, with the pigment ink, you can enjoy laser-quality text that is smudge-proof and water-resistant. The printer comes with Wi-Fi direct connectivity, giving ease of printing.
Specifications
Product Dimensions: 37.5 x 26.5 x 16 cm; 3.45 Kilograms
Connectivity Type: Wi-Fi
Brand: Epson
Hardware Platform: Tablet, Smartphone
Included Components: Printer, CD, Power Cable and USB Cable
Maximum Printing Speed (Colour): 32 ppm
Maximum Printing Speed (Monochrome): 32 ppm
Pros
Cons
Good printing performance
Only provides monochrome prints
Simplified ink-filling process
Very lightweight and sturdy design
Wi-Fi connectivity
3. Canon PIXMA MG2577s
The Canon PIXMA MG2577s is an all-in-one printer. The compact and multifunctional design printer prints paper in sizes - A4, A5, B5, letter and legal. Plus, the compact design ensures that it fits anywhere, making it ideal for small office use. The printer provides high-quality printing at a low cost and supports all versions of Windows and iOS.
Specifications
Product Dimensions: 42.6 x 30.6 x 14.5 cm; 3.5 kilograms
Brand: Canon
Maximum Printing Speed (Colour): 4 ppm
Maximum Printing Speed (Monochrome): 8 ppm
Printing Technology: Inkjet
Connectivity: USB
Functionality: Multi-function
Pros
Cons
Compact and lightweight
Software installation process could be smooth
Auto Power on and off
Low-cost cartridges
Print quality is excellent
4. HP Deskjet 2331
The HP Deskjet 2331is a high-speed, affordable printer that matches your scan and copy needs. It is an all-in-one printer, meaning you can print, copy and scan documents. The printer has a compact and sleek design that gives it a beautiful look. Moreover, you could get sharp and vibrant graphics by using low-cost HP cartridges.
Specifications
Product Dimensions: 47.5 x 19.1 x 35.4 cm; 4.22 Kilograms
Brand: HP
Maximum Printing Speed (Colour): 5.5 ppm
Maximum Printing Speed (Monochrome): 7.5 ppm
Printing Technology: HP Thermal Inkjet
Connector Type: USB
Compatible Devices: PC
Pros
Cons
Compact and sturdy design
If not used, ink might dry out
Gives vibrant and sharp printed text
Does not support mobile printing
Enables direct scan without PC
All-in-one
5. HP Deskjet Plus Ink Advantage 6075
The HP Deskjet Plus ensures that you print, scan and copy, and it connects easily to Wi-Fi with self-healing technology. Moreover, it has automatic two-sided printing that saves time and cost. Moreover, with borderless printing, you can get professional photos printed. The printer lets you use the HP smart app to send secure faxes via mobile phones. The best part is the voice-enabled functionality that gives you a hands-free printing experience.
Specifications
Product Dimensions: 43.3 x 36.1 x 13 cm; 5.2 Kilograms
Brand: HP
Maximum Printing Speed (Colour): 17ppm
Power Source: Corded Electric
Printing Technology: Inkjet
Connectivity Type: Wi-Fi
Special Feature: Wireless
Pros
Cons
Automatic two-sided printing
Printing speed is a little slow
Voice-enabled printing functionality
Dual-band Wi-Fi with self-healing technology
Good printing quality
6. HP Deskjet 2332
The HP Deskjet 2332 gives excellent quality printing at a great value. The all-in-one printer comes with a friendly user interface. Moreover, you could print quality photos and documents with HP ink cartridges. To get a seamless experience, you can also connect the printer with the HP smart app.
Specifications
Product Dimensions: 47.5 x 19.1 x 35.4 cm; 4.22 Kilograms
Brand: HP
Maximum Printing Speed (Colour): 5.5ppm
Maximum Printing Speed Monochrome: 7.5 ppm
Printing Technology: HP Thermal Inkjet
Connector Type: Wired
Resolution: 1200 x 1200 DPI
Pros
Cons
Excellent quality
Scan quality could have been better
User-friendly interface
All-in-one , Seamless set-up experience
7. HP Deskjet Ink Advantage 4178
The HP Deskjet Ink advantage is a highly WiFi-enabled printer for your print, scan and copy needs. With this printer, you can enjoy effortless and intuitive printing with an LCD screen display. Moreover, it is enabled with dual-band Wi-Fi that provides seamless connectivity. You can print, copy and scan virtually anywhere you wish using your smartphone. It allows you to share documents with a third party with the HP smart app.
Specifications
Product Description: 47.5 x 24.2 x 40.5 cm; 4.81 Kilograms
Maximum Print Speed (Colour): 5.5 ppm
Maximum Print Speed (Monochrome): 8.5 ppm
Printing Technology: HP Thermal Inkjet
Compatible Devices: PC, smartphones and Tablets
Connector Type: Wi-Fi
Brand: HP
Pros
Cons
Dual-band Wi-Fi with self-reset technology.
Printer interface could have been improved
LCD screen display for effortless printing
Print and scan using the smartphone
8. Canon PIXMA MG2577s
The Canon PIXMA MG2577s is an all in one low costing printer. The compact and lightweight printer easily fits into any space. The affordable ink cartridges make the printing experience budget-friendly. Moreover, the auto power ON detects the command from the printer with a USB connection and automatically switches off after some time.
Specifications
Product Dimensions: 42.6 x 30.6 x 14.5 cm; 3.5 Kilograms
Maximum Printing Speed (Colour): 4 ppm
Maximum Printing Speed (Monochrome): 8 ppm
Printing Technology: Inkjet
Connector Type: USB
Resolution: 4800 x 600 DPI
Brand: Canon
Pros
Cons
Compact and lightweight
Print quality could be better
Auto Power on and off
Low-cost cartridges
9. HP Laserjet 108w
The HP laserjet gives a good print performance at a budgeted price. The printer is easily operated by using the HP smart app. It allows you to print, scan and copy using your phone and is easy to set up. The printer also features direct Wi-Fi that connects your smartphone and tablet with your printer.
Specifications
Product Dimensions: 38.4 x 28 x 26.1 cm; 8.71 Kilograms
Connectivity Type: Wi-Fi
Maximum Printing Speed (Monochrome): 21 ppm
Printing Technology: Laser
Brand: HP
Connectivity Technology: USB
Hardware Platform: Tablet and Smartphone
Pros
Cons
Fast and versatile performance
A bit pricey
Easy print documents
Print and scan with your smartphone
10. HP Ink Tank 315
The HP Ink Tank 315 is engineered for high-volume printing and can print up to thousands of pages. The transparent ink tanks give you mess-free printing. It is mess-free and gives you the convenience of printing. The printer has advanced technology that lets you scan, copy and print from anywhere you want.
Specifications
Product Dimensions: 52.5 x 55.35 x 25.66 cm; 5.88 Kilograms
Maximum Print Speed (Colour): 15 ppm
Maximum Print Speed (Monochrome): 19 ppm
Printing Technology: Ink Tank
Maximum Resolution: 4800 Dots Per Inch
Brand: HP
Hardware Interface: USB 2.0
Pros
Cons
Engineered with high-volume printing
Body design could have been better
All-in-one printer
Mess-free printing
Price of printers at a glance:
Product
Price
HP Ink Tank 419
Rs. 16,734
Epson M1120 EcoTank
Rs. 16,999
Canon PIXMA MG2577s
Rs. 3,825
HP Deskjet 2331
Rs. 4,332
HP Deskjet Plus Ink Advantage 6075
Rs. 13,212
HP Deskjet 2332
Rs. 4,332
HP Deskjet Ink Advantage 4178
Rs. 9,906
Canon PIXMA MG2577s
Rs. 3,825
HP Laserjet 108w
Rs. 14,367
HP Ink Tank 315
Rs. 13,016
Three best features for consumers:
Product
Feature 1
Feature 2
Feature 3
Maximum Print Speed (Colour)
Maximum Print Speed (Monochrome)
Printing Technology
HP Ink Tank 419
5 ppm
8 ppm
19 ppm
Epson M1120 EcoTank
32 ppm
32 ppm
NA
Canon PIXMA MG2577s
4 ppm
8 ppm
Inkjet
HP Deskjet 2331
5.5 ppm
7.5 ppm
HP Thermal Inkjet
HP Deskjet Plus Ink Advantage 6075
17 ppm
NA
Inkjet
HP Deskjet 2332
5.5 ppm
7.5 ppm
HP Thermal Inkjet
HP Deskjet Ink Advantage 4178
5.5 ppm
8.5 ppm
HP Thermal Inkjet
Canon PIXMA MG2577s
4 ppm
8 ppm
Inkjet
HP Laserjet 108w
NA
21 ppm
Laser
HP Ink Tank 315
15 ppm
19 ppm
Ink Tank
Best value for money
The HP Deskjet Plus Ink is the best overall printer. The printer has features to print, scan and copy and connect with Wi-Fi safely. The automatic two-sided printing saves time and paper. Plus, with borderless printing, you could get prints like professionals.
Best overall
The HP Laserjet 108w is a laser printer that comes at an affordable price. The printer gives a fast and versatile performance. The HP smart app can also easily print and scan your mobile phone. The small and compact design ensures that you can easily fit it anywhere.
How to find the perfect printer for a small office?
Before buying a printer, you should always check for its features and your requirements. Moreover, you should determine the size that fits your space and knows your daily office needs. Also, it would be best to decide which features are essential and compare the long-term, upfront and maintenance costs.
So make a list of features that you want in your printer and choose the right printer from the list.
At Hindustan Times, we help you stay up-to-date with the latest trends and products. Hindustan Times has an affiliate partnership, so we may get a part of the revenue when you make a purchase. We shall not be liable for any claim under applicable laws, including but not limited to the Consumer Protection Act, 2019, with respect to the products. The products listed in this article are in no particular order of priority.
Best printers for small office use
When choosing a printer for a small business then, you should keep in mind the following factors:
Printing cost
Printing speed
Printing quality
Upfront cost
Maintenance requirement
Laser printers print faster and quicker than inkjet printers. They are equipped with high-capacity paper trays and can print more pages at a given time. Laser printers can handle printing thousands of pages in one go without any wear and tear.
There are various types of printers available in the market, out of which the two types that are commonly used are inkjet and laser printers. Laser printers are suitable for those who print paper files and documents. In contrast, inkjet printers are ideal for printing images and photos.
When you are planning to buy a small office printer, then look for features like:
Capacity of ink and paper
Colour and photo printing
Size of the printer
Stylish design
Functions like scanning, copying and printing
Laser printers are best for commercial use. They print paper files and documents very rapidly and are budget-friendly.
Disclaimer: At Hindustan Times, we help you stay up-to-date with the latest trends and products. Hindustan Times has an affiliate partnership, so ... we may get a part of the revenue when you make a purchase. We shall not be liable for any claim under applicable laws, including but not limited to the Consumer Protection Act, 2019, with respect to the products. The products listed in this article are in no particular order of priority. Read more
